Paper Plus is one of New Zealand's largest stationary and book store chains, with approximately 150 stores spread throughout the country, operating under the Paper Plus and Take Note brands.
Besides having to provide a reliable, accurate and timely financial management solution, Middle Market Solutions and Dynamics AX were selected by Paper Plus to addresses two key issues.
Firstly, the Paper Plus operating model involves the ordering and direct shipment of the majority of product to individual stores. Suppliers then submit consolidated, monthly invoice statements to head office for payment. With more than 200 key suppliers and 150 stores, management of the mostly manual payment process under which Paper Plus were operating was becoming extremely time consuming and error prone. With the Dynamics AX solution,
Paper Plus are now able to import invoices in electronic form and process them directly into the system for payment. This has resulted in a major reduction in time and effort to process invoices and a significant increase in the accuracy of the data processed. The next stage of the Dynamics AX roll-out will include web based access for stores to check and sign-off on supplier invoices, further reducing effort and cost across the business.
Secondly, an increasingly important component of the Paper Plus business is the direct import of "remainder" books from Europe and North America for sale in their stores. The Dynamics AX solution allows Purchase Managers easy and robust access to the system whilst overseas plus the ability to quickly upload the stock purchased on their buying trips without having to re key any data. It also provides strong inventory management functionality to manage distribution of stock to the individual stores.
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