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Scan directly to e-mail or network folders

Save time and paper with HP one-touch “Scan-to” features
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  » Benefits of “Scan-to” features
  » Scan to e-mail: Set up
  » Scan to e-mail: Use
  » Scan to network folder: Set up
  » Scan to network folder: Use
  » Find an HP All-in-One or scanner with
“Scan-to” features
  » Learn more
Scanning on an HP Officejet Pro 8500 Wireless All-in-One
     

Introduction
Several HP All-in-Ones allow you to scan directly to e-mail or scan directly to a network folder at the touch of a button, simplifying your workflow. E-mailing scanned documents straight from your printer is a big timesaver. And when you scan directly to a network folder, you can instantly share a document with others on the network. We’ll show you some HP scanners and All-in-Ones that offer these useful features and how to take advantage of them.

Benefits of “Scan-to” features
Officejet Pro 8500
The HP Officejet Pro 8500 Wireless All-in-One offers one-touch buttons that let you Scan to network folder and Scan to e-mail.
one-touch button
Look for the handy one-touch Network Folder and E-mail buttons in the Scan area on the left-hand side of the printer’s control panel.
Scan to e-mail lets you:
  • Save paper
    Since there’s nothing to print and nothing to fax, these features cut down on paper usage.


  • Save time
    Without this feature, you’d need to scan a document to your PC, then send it as an attachment via e-mail from your PC.
Scan to network lets you:
  • Increase security
    Have an instant digital copy of anything you scan stored on your network server. From invoices to checks, estimates to contracts, you don’t have to worry about lost paper (or using up valuable space in a filing cabinet).


  • Get instant access
    Provide immediate access to scanned documents for others on your network, if you choose.
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Scan to e-mail: Set up

Scan to e-mail setup
Step 3: Under Scan Settings, go to Digital Filing Settings, then Scan to E-mail Setup Wizard.
Setup Wizard
Step 4: The Scan to E-mail Setup Wizard walks you through the process.
Before using one-touch Scan to e-mail on your HP All-in-One or scanner, you’ll need to follow these steps to set up the one-touch Scan to e-mail feature from your PC.
  1. Open the HP Solution Center on your PC. If there isn’t an icon on your desktop and you have a Windows PC, go to Start, select Programs or All Programs, select HP, select the folder for your HP printer or All-in-One, and then click HP Solution Center.


  2. Click Settings.


  3. From Scan settings, select Digital Filing Settings.


  4. Click Scan to E-mail Setup Wizard.


  5. Follow the instructions to set up your “outgoing e-mail profile,” which is the e-mail address scanned documents will be sent from (usually your own e-mail address). Add the e-mail address you plan to send the scanned document to.


  6. The Embedded Web Server for this printer will open in your computer’s default browser and allow you to add up to 15 e-mail recipients, along with their contact names.
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Scan to e-mail: Use
One-touch scan to e-mail button
Step 3: The one-touch scan to E-mail button saves you a step.
Scan to e-mail option
Step 3: The Scan to E-mail option appears in the Scan Menu on the touchscreens of select HP All-in-Ones and scanners.
If you’ve completed the setup, you’re ready to use the one-touch Scan to e-mail feature from your printer. Here’s how:
  1. Load the document to be scanned, either in the automatic document feeder (ADF) or onto the scanner glass.


  2. Press Scan on the HP Officejet Pro touchscreen (or press the one-touch E-mail button on the control panel and skip to step 4).


  3. Press Scan to E-mail.


  4. Select the appropriate “Outgoing e-mail profile” (your own e-mail).


  5. Select the e-mail recipients you wish to send the document to.


  6. Enter a Subject for the e-mail message.


  7. Select Start Scan.
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Scan to network folder: Set up
Settings circled
Step 2: The Settings option is at the bottom of the HP Solution Center window.
Scan Settings
Step 3: From Scan Settings, go to Digital Filing Settings, then choose Scan to Network Folder Setup Wizard.
Follow these steps to set up the Scan to network folder feature from your PC before you can use it on your printer. (Remember, this feature is for people or businesses with multiple computers connected through a network.)
  1. Open the HP Solution Center on your computer. If there isn’t an icon on your desktop and you have a Windows PC, go to Start, select Programs, select HP, select the folder for your HP Printer or All-in-One, and then click HP Solution Center.


  2. Click Settings.


  3. In the Scan Settings, select Digital Filing Settings.


  4. Click Scan to Network Folder Setup Wizard.


  5. Follow instructions for creating up to 10 network folders to use as destinations for your scans.


  6. The Embedded Web Server for this printer will open in your computer’s default browser and allow you to set particular scan settings for each destination folder.
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Scan to network folder: Use
HP Officejet touchscreen
Step 2: Press the one-touch digital filing Network Folder button on the HP Officejet Pro 8500 Wireless All-in-One to initiate the Scan to network folder feature.
Once you’ve completed the setup on your PC, you’re ready to start using the Scan to network folder feature:
  1. Load the document to be scanned, either in the automatic document feeder (ADF) or onto the scanner glass.


  2. Press Scan on the touchscreen of your HP All-in-One or scanner (or press the one-touch Network Folder button on the control panel and skip to step 4).


  3. Press Scan to network folder.


  4. Select one of the folders you created (and the required PIN, if you created one).


  5. Select Start Scan.
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Find an HP All-in-One or scanner with "Scan-to" features
HP Officejet Pro 8500 Wireless All-in-One: HP Officejet Pro 8500 All-in-One Premier: HP Scanjet N9120 Document Flatbed Scanner:

HP 8500 wireless HP 8500 Premier HP N9210 flatbed scanner
  • Print, fax, scan, copy
  • One-touch “Scan-to” buttons
  • Up to 35 ppm black, 34 ppm color*
  • Network via built-in wired Ethernet or wireless 802.11g
  • 3.4” color touchscreen
  • Legal-size scan glass
  • Automatic double-sided printing
  • Memory card slots for direct photo printing
  • Print, fax, scan, copy
  • One-touch “Scan-to” buttons
  • Up to 35 ppm black, 34 ppm color*
  • Network via built-in wired Ethernet or wireless 802.11g
  • 3.4” color touchscreen
  • Legal-size scan glass
  • Automatic double-sided printing
  • Memory card slots for direct photo printing
  • Additional 250-sheet paper tray
  • One-touch “Scan-to” buttons
  • Scan documents in sizes up to 11" x 17"
  • Scan unattended with the 200-page automatic document feeder
  • Scan up to 5,000 pages per day
  • Scan thick items that can't fit through the document feeder on the flatbed
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Learn more
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*After first page; see www.hp.com/go/inkjetprinter for details
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